Practitioners' Network for European Development Cooperation
Vacancy Notice for:
Finance & Administration Officer (part-time)
BACKGROUND
Founded in 2007, the Practitioners' Network for European Development Cooperation (PN) is a network of European national development cooperation agencies based in Brussels and registered as an AISBL (international non-profit association) under Belgian legislation. It currently counts 16 full members, 8 associate members and one observer (the European Commission) and serves as a platform for exchange, learning, coordination, and harmonization. The PN aims to strengthen cooperation, synergies and complementarity between implementers (practitioners) of European development cooperation with a public service mission. It contributes as a key actor to further developing the Team Europe Approach and advancing Sustainable Development Goals, including through Global Gateway. It also provides feedback on European development policies from a practitioners’ perspective, while enhancing the visibility of Europe’s partnerships and cooperation for sustainable development. It has several working groups, workstreams and task forces, led by different PN members, dedicated to specific topics or objectives such as advancing the Team Europe Approach, engaging with the private Sector for sustainable development, operating in fragile contexts, or a gender task force.
ROLE AND RESPONSIBILITIES OF THE PRACTITIONERS’ NETWORK COORDINATION TEAM
The PN is currently in a process of strengthening its secretariat and is now looking to hire a Coordination Team based in Brussels. The role of the coordination team will be to support the annual rotating PN Presidencies and its members in advancing the PN and in its organisational, logistical, administrative and financial management.
The Coordination Team shall consist of three functions:
- Network Coordinator (full-time)
- Network Coordination and Communication Officer (full-time)
- Network Finance & Administration Officer (part-time)
Collectively, the coordination team is responsible for:
- Supporting the PN Presidency and Steering Committee in providing leadership and direction to the PN;
- Ensuring effective internal and external communication and visibility;
- Guiding and supporting thematic working groups, workstreams and task forces of the PN;
- Ensuring smooth operational and financial management and accountability of PN;
- Supporting the PN Presidency, Steering Committee and General Assembly in ensuring good governance in line with the Charter and legal requirements;
- Preparing, recording and reporting network activities;
- Ensuring continuity and coherence of processes / practices as well as good knowledge management across rotating Presidencies.
JOB DESCRIPTION
The Finance and Administration Officer works under the supervision of the Coordinator and collaborates closely with the Network Coordination & Communication officer. This is a part-time role.
Tasks and Responsibilities
- Financial and budgetary management
- - Support the Presidency in the preparation of budget plans for the PN;
- - Administrative support in procurement of goods and services for the PN;
- - Managing contracts with third parties;
- - Process payments;
- - Prepare and provide monthly data and information to the Presidency and Steering Committee on the financial situation and budget execution;
- - Prepare and produce annual financial reports;
- - Maintain a single accounting ledger containing a statement of income and expenditure;
- - Maintain an up-to-date inventory list of assets;
- - Organise the annual audit of accounts and discharge of the Presidency;
- - Publish the PN’s audited accounts and deposit them with the Belgian Registry of the Commercial Court;
- - Ensure publications in the Belgian official Gazette in line with legal requirements (e.g. annual accounts, changes in Articles of Association, changes in the governing body…).
- PN Administration
- - Maintain the legal, financial and accounting documents repository in the member area of the PN website up to date;
- - Act as focal point for the company providing human resources services to the PN;
- - Administrative support to PN events and activities under the responsibility of the Coordination and/or Presidency as needed.
Qualifications:
- - Completed education at Bachelor level in a relevant field (e.g. accountancy, finance, business administration)
- - At least 3 years of professional experience in financial and budgetary management, including account management
- - Familiarity with Belgian administrative and legal framework governing non-profit associations is highly desirable
- - Fluency in English and good working knowledge of French Experience in human resources administration is an asset
- - Good knowledge of the functioning of the European Union and its development cooperation policies is an asset
- - Experience in working in or for a network is an asset
- - Proficiency in Microsoft Office applications
- - Structured, with solid organisational skills
- - Proactive and creative individual, independent and autonomous way of working
- - Strong team player
EMPLOYMENT CONDITIONS
Duty station: Brussels, Belgium
Contract type: National employment contract. 2 years with possible extension
Expected start date: First quarter of 2025
We offer a competitive salary and comprehensive benefits package. We offer an exciting and responsible role in a growing and innovative network, opportunities to further develop your skills and relations in a diverse, supportive and international environment.
We support equal opportunities. Recognition, appreciation and inclusion of diversity are important to us. All staff should be valued – regardless of gender and gender identity, nationality, ethnic origin, religion or ideology, disability, age, social background, sexual orientation.
HOW TO APPLY?
Please send a
- Letter of motivation
- CV
- Names and contact details of 2 reference persons
with the subject line “PN Finance and Administration Officer”
simultaneously to practitionersnetworkrecruitment@expertisefrance.fr and recruitment-pn@ada.gv.at