Practitioners' Network for European Development Cooperation
Vacancy Notice for:
Coordination and Communication Officer (full-time)
BACKGROUND
Founded in 2007, the Practitioners' Network for European Development Cooperation (PN) is a network of European national development cooperation agencies based in Brussels and registered as an AISBL (international non-profit association) under Belgian legislation. It currently counts 16 full members, 8 associate members and one observer (the European Commission) and serves as a platform for exchange, learning, coordination, and harmonization. The PN aims to strengthen cooperation, synergies and complementarity between implementers (practitioners) of European development cooperation with a public service mission. It contributes as a key actor to further developing the Team Europe Approach and advancing Sustainable Development Goals, including through Global Gateway. It also provides feedback on European development policies from a practitioners’ perspective, while enhancing the visibility of Europe’s partnerships and cooperation for sustainable development. It has several working groups, workstreams and task forces, led by different PN members, dedicated to specific topics or objectives such as advancing the Team Europe Approach, engaging with the private Sector for sustainable development, operating in fragile contexts, or a gender task force.
ROLE AND RESPONSIBILITIES OF THE PRACTITIONERS’ NETWORK COORDINATION TEAM
The PN is currently in a process of strengthening its secretariat and is now looking to hire a Coordination Team based in Brussels. The role of the coordination team will be to support the annual rotating PN Presidencies and its members in advancing the PN and in its organisational, logistical, administrative and financial management.
The Coordination Team shall consist of three functions:
- Network Coordinator (full-time)
- Network Coordination and Communication Officer (full-time)
- Network Finance & Administration Officer (part-time)
Collectively, the coordination team is responsible for:
- Supporting the PN Presidency and Steering Committee in providing leadership and direction to the PN;
- Ensuring effective internal and external communication and visibility;
- Guiding and supporting thematic working groups, workstreams and task forces of the PN;
- Ensuring smooth operational and financial management and accountability of PN;
- Supporting the PN Presidency, Steering Committee and General Assembly in ensuring good governance in line with the Charter and legal requirements;
- Preparing, recording and reporting network activities;
- Ensuring continuity and coherence of processes / practices as well as good knowledge management across rotating Presidencies.
JOB DESCRIPTION
The Coordination and Communication Officer works under the supervision of the Coordinator and collaborates closely with the Finance & Administration Officer.
Tasks and Resposibilities
- Contribute to Network Coordination
- Organise and manage the logistics of PN events (e.g. the Annual Meeting of the General Assembly, CEO meetings, Steering Committee meetings...), such as invitation management, communications, technical and facility management, catering, follow-up ;
- Draft reports and minutes;
- Maintain good information management and knowledge management infrastructure of the PN, to ensure institutional memory and effective transitions between consecutive Presidencies, including by keeping the documents repository in the member area of the PN website up to date and supporting others to do the same;
- Disseminate information to PN members, support information-sharing and exchanges among PN members;
- Further promote digital tools for PN management and PN activities (e.g. the members’ area on the PN website, use of MS Teams and OneDrive) and provide guidance to PN members on effective use of such tools;
- Monitor relevant EU processes for the PN and information and share them within the PN;
- Procure goods and services for the PN, in line with legal requirements and the PN Charter;
- Ensure that internal regulations and procedures are updated, documented and accessible as needed.
- External communications and visibility
- Design, lead the production of, public communication and visibility products of the PN for approval by the Presidency (e.g. PN at a Glance; The PN in Ukraine at a Glance);
- Manage, regularly update, and populate the PN website; and liaise with the service providers who handle the technical IT;
- Produce social media content (regular posts on Twitter and LinkedIn, Infosheets to members, campaigns) and disseminate it through the PN Social Media accounts;
- Monitor social media engagement through KPI tracking;
- Support the PN Coordinator and co-Presidency in managing requests for information on the PN as well as membership requests.
- Support PN working groups
- Jointly with the PN Coordinator, ensure good coordination, complementarity and synergies between PN working groups, workstreams and task forces;
- Assist PN members co-leading working groups, workstreams and task forces where needed, as far as available resources permit (e.g., agenda elaboration, drafting minutes, developing workplans, online communications...).
Qualifications:
- Minimum of Bachelor’s Degree in Political Science, International Relations, EU Affairs, Business Administration or Communication or an academic degree in a related field
- Minimum of 3 years of work experience in a coordination role
- Good knowledge of the functioning of the European Union as well as of its external policies, with a specific focus on European Development Cooperation policies, tools and actors
- Experience in working in or for a network is an asset
- Work experience in the communication field, including use of social media and development of communication products
- Graphic design skills, experience in website management are an asset
- Client-oriented, with excellent communication skills in English, both orally and in writing
- Knowledge of other European languages, such as French, is an asset
- Proficiency in Microsoft Office applications, and digital co-working tools
- Structured, with solid organisation and planning skills
- Proactive and creative individual, independent and autonomous way of working
- Strong team player
EMPLOYMENT CONDITIONS
Duty station: Brussels, Belgium
Contract type: National employment contract. 2 years with possible extension
Expected start date: 01 December 2024
We offer a competitive salary and comprehensive benefits package. We offer an exciting and responsible role in a growing and innovative network, opportunities to further develop your skills and relations in a diverse, supportive and international environment.
We support equal opportunities. Recognition, appreciation and inclusion of diversity are important to us. All staff should be valued – regardless of gender and gender identity, nationality, ethnic origin, religion or ideology, disability, age, social background, sexual orientation.
HOW TO APPLY?
Please send a:
- Letter of motivation
- CV
- Names and contact details of 2 reference persons
simultaneously to practitionersnetworkrecruitment@expertisefrance.fr and recruitment-pn@ada.gv.at
by 22 September 2024.